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Tender Details
- Country: Turkey
- Summary: IT and Media Equipment
- TRT Ref No: 52035709
- Deadline: 27 Apr 2021
- Competition: ICB
- Financier: Other Funding Agencies
- Purchaser Ownership: -
- Tender Value: Refer Document
- Notice Type: Tender
- Document Ref. No.: 21-20-4-489
- Purchaser's Detail :
- Description :
- Tenders are invited for IT and Media Equipment. Shafak Organization Tender Application documents for FR # 21-20-4-489 Initiate Framework Agreement for IT and Media Equipment TABLE OF CONTENTS: 1. Tender Document Receipt 2. Invitation to Tender 3. General Conditions for Tender 4. Bidder Response Document - Technical Submission 4.1 Annex A-l: IT Equipment Specifications 4.2 Annex A-2: Media Equipment Specifications 4.3 Annex B: The Estimated Quantities 5. Bidder Response Document- Financial Submission 5.1 Annex C-l: Pricing Table of IT Equipment 5.2 Annex C-2: Pricing Table of Media Equipment Contractor Name: I hereby acknowledge receipt of one set of tender documentation for the above projects. Document: 1. Tender Document Receipt 2. Invitation to Tender 3. General Conditions for Tender 4. Bidder Response Document- Financial Submission 4.1 Annex A-l: IT Equipment Specifications 4.2 Annex A-2: Media Equipment Specifications 4.3 Annex B: The Estimated Quantities 5. Bidder Response Document- Financial Submission 5.1 Annex C-l: Pricing Table of IT Equipment 5.2 Annex C-2: Pricing Table of Media Equipment This document to be returned as part of the Tender Submission. Tenderers should note that it is their responsibility to ensure the documents detailed in the Table above arc submitted. Duly authorized to sign this tender Contact information Signature Date 2. Invitation to Tender Shafak was officially established in 2013, while it is founded during the early months of the Syrian Crisis in 2011. At its core, Shafak is a grassroots NGO that was formed by Syrians for Syrians, with the intent of addressing the needs of their life with dignity, equality, and humanity with a focus on sustainability and autonomy. Shafak is an impartial, independent, non-profit NGO that exists for the express purpose of providing humanitarian services to vulnerable people regardless of political or religious affiliations and in the long run to contribute to recovering and rebuilding the society on a freedom, justice, and equality basis. 2.1 The subject of the tender: Shafak is looking for a qualified supplier to Purchase IT and Media Equipment and delivers them to assigned locations by Shafak: • Syria / Idleb and Aleppo governorate. • Turkey / Gaziantep warehouse. Shafak w ill sign FWA with the winner supplier for one year, thus there is no commitment or obligation from Shafak side to purchase any of the mentioned items unless Shafak chose to issue a Purchase Order. The minimum order value for all POs requested at one time shall not be less than 5,000 USD to the items that will be delivered to Syria. The quantities mentioned in Annex B are estimated and under the framework agreement, SHAFAK will not be committed to purchase any of the mentioned items till signing purchase orders. Shafak will assign the delivery location (offices, warehouse...etc.) in the mentioned Area for each order. Shafak reserve the right to split the contract between two or more vendors. 2.2 Submission: To be qualified for the bid, each bidder must apply his offers in two separate envelops where the financial offer must be in one envelope and the technical offer must be in other separate envelop and each of the two envelops must be in a third separate envelope, otherwise, he will be disqualified. Technical Offers (from page 1 to page 66) shall also be made in ONE COPY clearly labelled as “Original” marked with tender Number and should clearly show bidders- names, addresses and should hold bidders- legal stamps. Financial Offer (from page 67 to page 86) marked with tender number shall be produced in signed, stamped and sealed envelopes labelled as “Original” indicating the tender Number and should clearly show bidders- names, addresses, and should hold bidders- legal stamps. The Two envelopes shall then be enclosed in a sealed outer envelope, and submitted to “Shafak Office in Gaziantep-Turkey”. KMEK Mahallesi 19075 Nolu SokakNo:4/l Sahitkamel/ Gaziantep/Turkey. All the tender documents, BOQs, and technical specifications shall be signed and stamped. otherwise, the supplier will be directly disqualified. Submitting any unclear or inconspicuous documents may lead to do not consider these documents or exclude them from any evaluation. Submission of one bid for both technical and financial offers will lead to dismissal. The last date to submit offers is: 27 Apr 2021 at 17:00, Offers received after this time will not be considered. Tender Documents: A complete set of tender documents may be obtained by interested candidates from the link or by scan the QR. Bid Opening: Bids are expected to be opened on 29 Apr 2021 in the presence of the tender main committee and opening committee. Shafak reserves the right to verify information or request missing documentation as required. Expected Contract Award The contract is expected to be awarded by 21 May 2021. QUESTIONS: A prospective Tenderer requiring any clarification of the Tendering documents may notify procurement Before the close of business on 20 Apr 2021. Please direct all your questions related to the tendering document to Procurement Department -Email tenders@shafak.org referencing the tender number (PR 21-20-4-489) in the subject line 3. General Conditions for Tender. 3.1 The tender has been designed by Shafak to seek potential suppliers to Initiate FWA for IT and Media Equipment. Start application: 6 Apr 2021 The deadline for application: 27 Apr 2021 at 17:00. Currency: The bidder shall fill in all prices in USD. Evaluation Method: The suppliers will be evaluated according to: Shafak will check the tenders to ensure that they contain no amendment to the terms or any other (calculation) errors. Quotations will be evaluated on a Lowest Price Technically Acceptable basis, as set forth below. Shafak Organization shall first evaluate the non-price elements of the quotation to determine whether they are acceptable or not acceptable. In conducting its evaluation, Shafak Organization may seek information from any source it deems appropriate to obtain or validate information regarding acceptability of the Supplier-s quotation. Award will be made to the technically acceptable quotation with the lowest evaluated price. Shafak reserves the right to accept or reject any or all bids and to accept the bid deemed to be in the best interest of the Shafak. Shafak will not be responsible for any payment for any expenses or losses which may be incurred by any Tenderer in the preparation of his Tender. Shafak is not bound to accept the lowest price bid submitted. The award criteria shall be based on the proposal-s overall “value for money” while taking into consideration donor and internal requirements and regulations. In order to reward the tender move on from the technical evaluation to financial evaluation, the bidder should have “Eligible” in all criteria and in order to win he must provide the most competitive price (the cheapest with accepted quality of items). Disqualifications terms: • No previous experience in sales in the field of IT and Media Equipment to the type of the materials mentioned in this tender. • No legal registration is provided in Turkey. • Request for advance payment. • Not agreeing on the payment schedule. • Not agreeing to secure safety and security Materials/ and protective equipment for your workers and ensure no child labor • Not agreeing (answering with No) on one or more of the mandatory questions. • Submitting items that do not meet the required specifications. • Not filling Model NO and Brand Details for each item as attached in Annex A-l and A-2 will lead to disqualification.
- Documents :
Purchaser : SHAFAK OFFICE
KMEK Mahallcsi 19075 Nolu SokakNo:4/l Sahitkamel / Gaziantep
Email :tenders@shafak.org
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